On August 1, 2022, the New Jersey Division on Civil Rights (“DCR”) updated its regulations concerning the “Display of Official Posters of the Division on Civil Rights.” This regulation requires “employers, housing providers, and places of public accommodation to prominently display ‘in places easily visible’ to those who would be affected by violations of these laws, posters created by DCR to better inform individuals and covered entities of their rights and obligations under the New Jersey Law Against Discrimination (NJLAD) and Family Leave Act (NJFLA).” N.J. Admin. Code § 13:8-1.2 to 1.5; 2.2 (2022). The link to the regulations can be found here. Below are the key takeaways from the updated regulations.
If an employer utilizes an internet or intranet site that all of its employees have access to and the employer “customarily post[s] notices to affected employees or other affected individuals electronically on the site,” then the posting of the official NJLAD and NJFLA posters on the employer’s internet or intranet sites will satisfy its posting obligations.
Additionally, on an annual basis, employers must post and distribute written copies of the posters to each employee on or before December 31 of each year and upon the first request of an employee.
Employers can fulfill their distribution obligations by:
- Email delivery.
- Printed material, including, but not limited to, paycheck inserts, a brochure or similar informational packet provided to new hires, an attachment to an employee manual or policy book, or a flyer distributed at an employee meeting.
- An internet or intranet website, if the site is for the use of all employees, that can be accessed by all employees, and the employer provides notice to the employees of its posting.
In addition to the updated regulations, DCR also issued new sets of NJLAD and NJFLA posters, which can be found here.